Ex­tern­al ex­am­iner

CBS uses the following corps of external examiners:

1. The Business Economics Corps of External Examiners
   Tuborgvej 164, C-004
   2400 København NV
   Phone: 87 16 32 79
   Email: sekretariat@censorerne.dk

   Read more on: censorerne.dk
    

2. The External Examiners’ Secretariat for Business Communication and Languages
   Aarhus Universitet
   Fuglesangs alle 4, S 529
   8210 Aarhus V
   Phone: 87 15 24 92
   Email: pers@au.dk

   Read more on: AUs website

If you wish to become an external examiner, the appointment must be made through one of the corps of external examiners listed above. If your application must include an academically motivated recommendation, you can contact one of CBS’ departments.

Read also: Bekendtgørelsen om censorordning og censorvirke (in Danish)

After allocation

After allocation you will be connected to Digital Exam. Here you can see your exams and who your exam administrator is. You are always welcome to contact your exam administrator if you have any questions.

Digital Exam (DE)

CBS uses the digital exam portal Digital Exam (DE). eksamen.cbs.dk
You can find guides and further information about Digital Exam at CBS via our webpage on Digital Exam support. You must use Chrome or Safari as your browser. Access exam support here.

Oral on-campus exams

You can access CBS’ guest wifi. You are welcome to contact Campus Desk if you need help. For IT support, please contact IT support on 3815 3715 or helpdesk.it@cbs.dk 

If you fall ill or are otherwise prevented from attending, you must inform your exam administrator as soon as possible, and preferably also the examiner.

Exam schedule in Digital Exam

You will find the exam schedule for your oral exam in Digital Exam. This is also where you will find the date, time and classroom for your exam. 

How to proceed

• When you log on to Digital Exam at eksamen.cbs.dk you will land on the page "My exams". On this page you can see a complete list of all your exams by clicking "Exam schedule".
• To see the exam schedule for a specific course, you must first click on the exam itself and then click "Exam schedule" on the right-hand side of the screen.
• For oral on-campus exams students are asked to arrive at the start of the exam session if they have a slot in the morning or at 11:00 if they have a slot in the afternoon.
• For oral exams based on a written product, students must arrive two hours before their exam time.

Borrowing a computer

If you do not bring a computer or iPad, there will be limited access to borrowing a laptop at CBS. The loan only applies for one day at a time. The computer must not leave CBS. It is pre-connected to the guest network.
 
Your exam administrator must be informed no later than three days before the exam that you wish to borrow a computer so that it can be reserved for you. The exam administrator will email the information to Campus Desk. You must show up at Campus Desk at either Dalgas Have or Solbjerg Plads at the earliest at 7:45. (For exams at Solbjergvej, the loan computer is collected at Solbjerg Plads).

After the exam the computer must be returned to Campus Desk at Solbjerg Plads or Dalgas Have no later than 20:00 (the same place where it was collected). If the exam runs over several days, the procedure above is repeated.

Plagiarism/cheating

If you suspect plagiarism or cheating, you must inform the examiner, who will then report the matter to CBS Legal.

Generative AI permitted in most exams from the 2025–2026 academic year

From the 2025–2026 academic year it will be permitted to use generative AI (GenAI) in all exams and final projects in compulsory courses as well as compulsory courses offered as electives.

GenAI will, however, still not be permitted in written on-campus exams.

From 2026–2027 the policy will be extended to include electives, making the use of GenAI the general rule for exams across CBS.

At the same time, there is room for academic judgement. Where the use of GenAI is assessed not to support the learning objectives of the course, the course coordinator can exclude the use of GenAI by clearly stating this in the course description.

Read: Guidelines for the use of Generative Artificial Intelligence (GenAI) in exams at CBS, September 2025 (.pdf)

Grading

Grading must be carried out in Digital Exam (DE). 
 
For oral exams the grade must be registered immediately after the examination.
For written exams grades can be registered on an ongoing basis. Grades will only become visible to students when both the examiner and the external examiner have entered and submitted the same grade.

Handling written assignments and storing assessment notes

The secure handling of written assignments must follow the recommendations for handling written assignments.

It is important that notes are stored for at least one year due to the possibility of complaints and re-take exams. Notes containing sensitive personal data must then be shredded.

Read: Recommendations for handling written assignments (.pdf)

External examiner reporting

It is important that you submit an electronic report so that we can continuously improve the exam conditions. For your information, you will be evaluated by the examiner.

When you serve as an external examiner for an oral exam, catering (food and drinks) will be provided as outlined below.

• Only external examiners working at CBS will be catered for.
• CBS’ examiners will, when they work together with an external examiner, have access to what corresponds to a pot of coffee.

Oral exams at bachelor and master level

You will receive an email directly from Jespers Torvekøkken with one voucher per day you serve as an external examiner. The voucher is sent no later than the day before the exam. You can either print it or keep it on your mobile phone.

For exams at Peter Bangs Vej 36 catering is collected at Graduate House, H. V. Nyholms Vej 21. he value of the voucher may vary depending on the length of the exam day.

From 1 January 2025 the following values apply:

• 60 DKK for 1–2 hours
• 120 DKK for more than 2–4 hours
• 180 DKK for more than 4–8 hours

Master thesis defence

Coffee will be available in the kitchenette on the first floor at Peter Bangs Vej 36, and if you have more than two defences in one day, a lunch voucher will be sent directly to your email from Jespers Torvekøkken (CBS’ canteens). You can use the voucher in the canteen, also from your phone.

The voucher can be used, including electronically, in the canteen at Graduate House – H. V. Nyholms Vej 21, 2000 Frederiksberg.

If the defence takes place in other CBS buildings, you and the examiner will each receive a coffee voucher.

Expenses other than transport and hotel will not be reimbursed.

Payment for exam activities

After the exam you will receive an email from CBS’ payment system LONCEN stating either

• that the payment has been sent directly for salary processing (for written exams) and that you do not need to take any action, or
• that the payment awaits your completion and approval before salary processing (for oral exams).

Salary is paid based on the exams you have completed during the exam period. No fee is paid for assignments that are completely blank, where no attempt has been made, or in cases of non-attendance. The most frequently used norms can be found under the “Norm overview” tab.

Deadlines for salary payment

The deadlines below must be met to ensure that salary is paid at the intended time.

Remuneration for the first student’s preparation time in oral exams with preparation (excluding final exams)

The external examiner is paid for the waiting time that occurs during the first student’s preparation period.

The fee corresponds to the norm for one oral exam regardless of whether the preparation time is shorter or longer than the oral examination itself. This applies only to ordinary oral exams with preparation and not to final exams such as bachelor projects or master theses.

Minimum remuneration of one hour for oral exams (excluding final exams)

A minimum of one hour is paid. This means that for a twenty-minute oral exam, three students must be remunerated, even if only one student attends. For a thirty-minute oral exam, two students must be remunerated, even if only one attends. This applies only to ordinary oral exams and not to final exams such as bachelor projects or master theses.

Reimbursement of travel expenses

Please note: Only travel within Denmark, the northernmost part of Germany and the Øresund region is reimbursed.

Travel under 24 hours

No hourly or daily allowances are paid for travel lasting less than 24 hours. Transport and reasonable expenses for meals and similar costs are reimbursed only upon documentation. Travel time is not compensated.

Travel over 24 hours

If the external examiner assignment, including transport, lasts more than 24 hours, hourly and daily allowances are paid in accordance with the applicable rules.

What do hourly and daily allowances cover?

• Daily allowances are paid for every full 24 hours of official travel. For additional hours, hourly allowances are paid for each commenced hour.
• The level of daily allowances is stated in the current rate adjustment circular.
• If the external examiner receives free meals during the official travel, hourly and daily allowances are reduced. Breakfast is calculated as 15%, lunch as 30% and dinner as 30% of the daily allowance rate.
• If hourly or daily allowances are received and breakfast is mandatory at the hotel, breakfast is considered to have been taken there, and a deduction of 15% of the daily allowance rate is made.

Travel expenses must be entered into the LONCEN system, and receipts must be uploaded as specified. Submission and approval must take place no later than 14 days after the exam.

Below you will find an overview of the most frequently used norms at CBS. The list is far from exhaustive. You are welcome to contact us if the norm you are looking for is not included. You can find the exam regulations for the specific exam in CBS Course catalogue.

Written on-campus exams

2-hour written on-campus exam 0.25
3-hour written on-campus exam 0.29
4-hour written on-campus exam 0.33

Oral on-campus exams, individual

20-minute oral on-campus exam 0.33
30-minute oral on-campus exam 0.50

For group-based oral on-campus exams the total duration may vary from programme to programme – you will receive information directly from the exam administrator, and you can also check yourself in CBS Course catalogue.

Reading written home assignments, including essays, synopses, reports and similar

Standard norm per page read: 0.064
Example: written assignment of 5 pages 0.32
Example: written assignment of 10 pages 0.64
Example: written assignment of 15 pages 0.96

Reading bachelor projects

1 student, 40 pages 2.56
2 students, 60 pages 3.84
3 students, 70 pages 4.48
4+ students, 80 pages 5.12

The duration of the oral on-campus exam for the bachelor project may vary from programme to programme – you will receive information directly from the exam administrator, and you can also check yourself in CBS Course catalogue.

Master thesis, reading and defence

1 student, 1 thesis 5.85
2 studerende, 1 opgave 8,9
3 students, 1 thesis 11.74
    
The duration of the oral on-campus exam for the master thesis may vary from programme to programme – you will receive information directly from the master thesis office, and you can also check yourself in CBS Course catalogue.

You may be eligible for accommodation if:

• your travel distance makes it impossible for you to examine from the morning
• your exam is scheduled over several days
• your hotel has a CBS agreement or a SKI agreement
• your room is a standard room (economy class)

You must obtain approval from your exam administrator before you can book a room. For potential reimbursement and hourly/daily allowances, see the section “Fee and travel reimbursement”.

What you need to know when booking travel with accommodation (over 24 hours)

• For travel where accommodation is required, hourly and daily allowances are paid to cover expenses such as meals and local transport.
• Any meals paid by CBS or included in the hotel stay must be stated and will be deducted from the hourly and daily allowances according to the applicable state rates.
• Accommodation expenses (hotel) are reimbursed within the hotel allowance limit and upon documentation.

How to book a hotel under the CBS agreement

Payment is made via an EAN number. You must book the room yourself in accordance with the requirements above. When booking a hotel room, you must provide the following information for the hotel invoice:

• that the booking is under a CBS agreement
• that you are an external examiner
• your name
• period/date
• which programme the exam concerns
• who your reference at CBS is (exam administrator, including name and phone number)

The hotel allowance as of 1 January 2025 is 1,844.00 DKK including VAT.

See Rate adjustment as of 1 January 2025 for official travel (.pdf)

CBS has entered into agreements with the following hotels with payment via EAN number:

If there are no available rooms at the hotels with which CBS has agreements, you may book another hotel, provided it is within the standard price range (standard room/economy class).

Book a hotel with a SKI agreement

The external examiner pays upfront.

• When booking a hotel room, you must provide the following information for the hotel invoice:
• that the booking is under a CBS SKI agreement
• external examiner
• your name
• period/date
• which programme the exam concerns
• who your reference at CBS is (exam administrator, including name and phone number) 

See Hotels in Copenhagen with SKI-agreement (.pdf)

Private accommodation

You may also choose to stay with family or friends. No reimbursement will be provided in this case.

Consider your transport

You are required to follow the state rules for travel expenses. For transport you must choose public transport where possible (train, bus, metro). Transport expenses are reimbursed only upon documentation.

Transport expenses that can be reimbursed

Please note: Only travel within Denmark, the northernmost part of Germany and the Øresund region is reimbursed.

• Train and other forms of public transport
• Ferry
• Flights (must be approved by the exam administrator before tickets are purchased)
• Travel by private car / bridge tolls (assessed by the external examiner based on the state rules for travel expenses)
• Taxi expenses are accepted only to a very limited extent. If special circumstances justify the use of a taxi, a written explanation must be attached.

Travel by private car

• You may use your private car if this is considered the most practical and economical solution overall.
• For travel by private car mileage reimbursement is paid according to the state’s lower rate.

Parking 

If you wish to park your car free of charge in CBS’ car parks you will need a parking permit. To obtain a guest parking permit you must send an email to Information Services on email: information@cbs.dk with the following information:

• External examiner
• Your name
• Registration number/licence plate of the car you wish to park
• Your mobile number
• Period/date
• The CBS programme for which you will act as external examiner
• Administrative exam contact person 

You will then receive the permit by SMS on your mobile phone. Parking attendants check your licence plate, so you do not need to place anything in the windscreen. It is your own responsibility to check that the information in the SMS from CBS is correct.
 
It is important that you check the permit for any errors. If you find any, please contact Information Services by email at information@cbs.dk or via CBS’ main number on 38 15 38 15.
 
Please note: External examiners and guests at CBS may only park at street level. Be aware that CBS does not have street-level parking at Porcelænshaven, and the nearest CBS car park is therefore at Solbjerg Plads 3.

Travel reimbursement

See the section “Fee and travel expenses”.
When we receive travel reimbursements, we will assess the chosen means of transport and your point of departure. We only reimburse travel within Denmark, the northernmost part of Germany and the Øresund region.
Requests to travel by air must be approved by the exam administrator BEFORE you purchase the ticket.
Contact your exam administrator if you have any questions about the above.