Pay and Hours Registration
All external lecturers are employed by a department/centre at CBS. As a main rule, external lecturers must conduct their teaching activities within the framework of the department to which they are affiliated. As long as you meet the teaching need in courses that are affiliated with your department and do not exceed the hour limits of 550 hours for external lecturers and 780 hours for teaching assistants, you are welcome to teach under the framework of other departments at CBS by agreement with the head of your department. External lecturers are covered by CBS' staff policy, which you can find at CBSShare under the tab ‘HR’. You should regularly consult CBSShare to stay updated on any changes or additions to e.g. CBS’ staff policy as external lecturers are also covered by the current guidelines.
One lecture will for instance require 1.5 hours for teaching assistants and 2.5 hours for external lecturers. One lesson is thus remunerated with 2.5 and 3.5 hours. Please contact either Tatjana Mastilo (tma.eco) or Mia Hye-Knudsen (mhy.eco) for further instructions on remuneration for grading of assignments, exams, supervision, etc. It is important to note which department the course coordinator of the course(s) you teach is affiliated with. The same applies if you are the supervisor of a project. Registration of hours of teaching, supervision and exams takes place at the department, which the course coordinator is employed at. You can always contact the programme administration at your own department if you are unsure of whom to contact to ensure correct registration of your hours.
The way your salary is disbursed depends on whether you are employed as a teaching assistant (UA) or external lecturer (EL).
Teaching assistants are allowed to teach up to 780 working hours per academic year. The academic year runs from 1 September to 31 August. CBS has determined a budget cap of maximum 700 hours. The employee is responsible for not exceeding the maximum number of working hours. The limit is calculated based on the time of payment and not when the teaching has been conducted. This means, for instance, that hours for a re-examination conducted in August 2019 but disbursed in September is not included in the maximum number of working hours in the academic year 2018/2019. They are included in the following academic year 2019/20. Please bear in mind that all the hours you work as a teaching assistant at CBS must be included in the maximum, even if you have conducted them under the framework of another department than your own. Disbursement of salary for teaching assistants As a teaching assistant, you will receive a link to a form on your CBS email, which you have to approve in order for your salary to be disbursed. If you teach, your salary will be disbursed monthly in arrears. If you supervise a project, your salary will normally not be disbursed until the student has finished the project and taken their exam. You can always contact the programme administration at your department if you have any special requests regarding when your salary is disbursed.
External lecturers are allowed to teach up to 500 working hours per academic year. The academic year runs from 1 September-31 August. If you exceed 500 hours per year, the department is obliged to inform CBS HR of why the maximum number of hours has been exceeded. Under special circumstances, the number of hours can be increased to up to 780 per year if the planning or the conduct of lessons make it necessary. To ensure that external lecturers at CBS do not exceed the maximum number of 780 hours, CBS has an internal rule that the number of working hours of external lecturers must not exceed 700. If the number of hours is close to exceeding 700, the department must apply for dispensation from the university director. For external lecturers, it is the semester in which the teaching has been conducted and the time of registration if the semester has ended which decides the maximum number of hours.
This means that, for instance, working hours in June 2019 which are disbursed in September are included in the maximum for the academic year 2018/19. The employee is responsible for not exceeding the maximum. Please be aware that hours exceeding 500 hours per academic year (1 September-31 August) cannot be transferred to the next academic year.
Disbursement of salary for external lecturers
External lecturers should be placed in a pay grade with a numberof hours each semester according to an estimate of expected teaching, marking of assignments, examination, etc. There are no payments in July and August. The salary is disbursed on the last working day of each month. At the end of each semester, you will be regulated for the difference between the expected number of hours you were placed with at the beginning of the semester and the actual number of hours registered at the end of the semester. This adjustment will be disbursed in September for the spring semester and in February for the autumn semester. You can see your pay grade and which activities we have registered you are responsible for in the time sheets via CBS’ self-service system ‘Insight’. Log on with your CBS login and password. CBS expects you to check your time sheet at least four times during the semester. We will send you a notification email when we expect you to check your time sheet. If any activities are missing or incorrect, please contact your department to rectify it. At the end of each semester (mid-August or mid-January), you are obliged to react if you register any errors or omissions in the activities. This means that you are obliged to react within 14 days if there are any corrections to your activities. If CBS does not hear from you and the department approves your activities, you will automatically receive payment for any excess hours from the semester in question at the beginning of the following semester. The notification email will include information about when you are obliged to react.