US loans


Copenhagen Business School participates in the William D. Ford Direct Loan Program (Direct Loan). To apply for US Federal Direct Loans through the Direct Loan Program, you need to be an American student enrolled in a degree-granting program at Copenhagen Business School.

In case you have not yet applied for admission to Copenhagen Business School, please consult our admission requirements for international students at the following websites:

 

General eligibility conditions for financial aid

To receive aid, including Federal Direct and PLUS Loans, a student must meet the following eligibility requirements:

  • Must be a student enrolled in or accepted to an eligible programme at an eligible institution.
  • Must have a high school diploma or equivalent
  • Must be enrolled at least half-time for the period for which the loan is granted
  • Must comply with the University's satisfactory academic progress policy
  • Must not be convicted of possessing or selling illegal drugs while receiving financial aid
  • Must complete the Free Application for Federal Student Aid (FAFSA) each year
  • If male and age 18-25, must be registered for Selective Service
  • Must not be in default on an educational loan and must not owe a repayment on an adjusted federal grant


You cannot receive US government loans if you attend any of the following:

  • Any Distance Learning Programs
  • Any Diploma Programs
  • Any Certificate Programs
  • In most cases where your program includes a period of study in the US


The following Copenhagen Business School programs are ineligible for US government loans: 

  • HD programs
Types of Loans

As a foreign school Copenhagen Business Scholl is eligible to originate loan applications for Federal Direct Loans and PLUS loans.

Full information on these loans can be found at the Federal Student Aid webpage.
 

Federal Direct Subsidized Loan

A Federal Direct Subsidized Loan is awarded on the basis of financial need. The U.S. government pays interest on a subsidized loan while you are enrolled at university at least half-time and during deferment periods (time where you do not have to pay interest or repay on the loan). Direct Subsidized loans for undergraduate students will have an interest rate of 2.75% (from 1st July 2020).
 

Federal Direct Unsubsidized Loans

A Federal Direct Unsubsidized loan is awarded regardless of need. The interest rate for Federal Direct Unsubsidized loans is fixed at 2.75% (from 1st July 2020) for undergraduate borrowers and 4.30% (from 1st July 2020) for graduate borrowers.

You are not required to pay the interest on this loan while at university but we recommend that you do. Once you get the first payment, the interest starts and is charged until the loan is paid in full. If the interest accumulates, it will be added to the principal amount of the loan and increase the amount to be repaid.

Fees: A fee of 1.059% is deducted of the loan amount and is deducted from each of the loan payments. This should be taken into consideration when determining the amount you wish to borrow. Any subsidized and Unsubsidized loans originated with a first payment on or after 1 October 2020 the fee will be 1.057%.
 

Federal Direct Parent PLUS Loan

Parents of dependent undergraduate students can borrow a Federal Direct Parent PLUS Loan to help pay for educational expenses at the university.

Parents can borrow up to the total Estimated Cost of Attendance minus all other sources of financial aid their student receives.

PLUS loans are the financial responsibility of the parents and not the student.

A Parent PLUS loan borrower must meet the same citizenship and residency requirements as the student. The parent must not owe a refund on a Federal student financial aid grant or be in default on a Federal student loan.

A credit check is conducted when your parent begins the loan application process. Undergraduates whose parents do not qualify for a PLUS loan can borrow additional Federal Direct Unsubsidized loan funds.

The interest rate is fixed at 5.30% (from 1st July 2020) and repayment begins within 60 days after you have received the entire loan and lasts ten years.

Fees: The fee for Direct Parent PLUS loans are of 4.236%, but if your first payment is on or after 1 October 2020 the fee is 4.228%.
 

Federal Direct Graduate PLUS Loan

The Federal Direct Graduate PLUS Loan is a Federal loan that graduate students with good credit histories may borrow to help pay their educational expenses.

A graduate student may borrow up to the total Cost of Attendance less all other financial aid received by the student.

You must also have applied for the annual loan maximum eligibility under the Federal Unsubsidized Direct Loan Program before applying for a Graduate/Professional PLUS loan.

The interest rate is fixed at 5.30% (from 1st July 2020) and repayment begins within 60 days after you have received the entire loan and lasts ten years.

Fees: The fee for Graduate PLUS loans are of 4.236%, but if your first payment is on or after 1 October 2020 the fee is 4.228%.

Repayment begins on the date of the last payment of the loan and the first payment is due within 60 days after the last payment is received. As a Graduate PLUS borrower may receive a postponing of payments while he or she is enrolled on at least a half-time basis at an eligible school. Upon dropping to less than half-time enrollment status, the borrower is not entitled to a grace period on his or her PLUS loans.

 

Sallie Mae Loan

Only MBA students may apply for Sallie Mae loan.

For further information, please write to cmn.mba@cbs.dk.

 

Federal Direct Loan Annual and Aggregate Loan Limits

The amount in Federal Direct Loan funds that you are eligible to borrow each academic year is limited by your grade level; whether you are a dependent or an independent student; your financial need; and your cost of attendance.

You cannot borrow more than your financial need or the cost of attendance.

The following annual and maximum loan limits apply to Federal Direct Loans:

Undergraduate Dependent Students

DEPENDENT STUDENT BASE AMOUNT (SUBSIDIZED OR UNSUBSIDIZED) ADDITIONAL UNSUBSIDIZED LOAN TOTAL ANNUAL COMBINED MAXIMUM AMOUNT OF SUBSIDIZED & UNSUBSIDIZED LOANS
FIRST-YEAR UNDERGRADUATE $ 3,500 $ 2,000 $ 5,500
SECOND-YEAR UNDERGRADUATE $ 4,500 $ 2,000 $ 6,500
THIRD-YEAR AND BEYOND UNDERGRADUATE $ 5,500 $ 2,000 $ 7,500

 

Undergraduate Independent Students

INDEPENDENT STUDENT (AND DEPENDENT STUDENTS WHOSE PARENTS ARE DENIED A PLUS LOAN) BASE AMOUNT (SUBSIDIZED OR UNSUBSIDIZED) ADDITIONAL UNSUBSIDIZED LOAN TOTAL ANNUAL COMBINED MAXIMUM AMOUNT OF SUBSIDIZED & UNSUBSIDIZED LOANS
FIRST-YEAR UNDERGRADUATE $ 3,500 $ 6,000 $ 9,500
SECOND-YEAR UNDERGRADUATE $ 4,500 $ 6,000 $ 10,500
THIRD-YEAR AND BEYOND UNDERGRADUATE $ 5,500 $ 7,000 $ 12,500

 

Postgraduate Students

POSTGRADUATE STUDENT BASE AMOUNT (SUBSIDIZED) ADDITIONAL UNSUBSIDIZED LOAN TOTAL ANNUAL COMBINED MAXIMUM AMOUNT OF SUBSIDIZED & UNSUBSIDIZED LOANS
YEARLY ELIGIBILITY N/A $ 20,500 $ 20,500

 

Direct Loan Aggregate Loan Limits

  SUBSIDIZED ONLY TOTAL AGGREGATE (SUBSIDIZED AND UNSUBSIDIZED COMBINED)
DEPENDENT UNDERGRADUATES $ 23,000 $ 31,000
INDEPENDENT UNDERGRADUATES $ 23,000 $ 57,500
POSTGRADUATE STUDENTS $ 65,500 $ 138,500
How is my aid eligibility determined?

Federal Direct Subsidized and Unsubsidized Loans are available to eligible students who complete the Free Application for Federal Student Aid (FAFSA) on the Web.

For undergraduate students Direct Subsidized or Direct Unsubsidized Loan, or a combination of both loans, are based on your financial need.

The information you report on your FAFSA is used to determine your financial need. If you receive any other aid, this will also be deducted.

How much can you borrow?

Each academic year, the university establishes standard student budgets that use cost of attendance (COA) estimates for awarding financial aid funds.

The budgets reflect typical student expenses and consist of two basic components:

  • Direct educational costs - tuition, fees, books and supplies
  • Indirect (maintenance) costs - accommodation, board, travel, miscellaneous personal expenses
  • Your living expenses reflect living for students in Denmark during the academic year (September to June)

While your costs may vary depending on where you stay, we expect your cost of attendance to be roughly in line with our estimates. If you believe that the costs relating to your education are significantly higher than those we have estimated, you may contact International Office to review those costs.
 

Cost of attendance

Estimated cost of living: DKK 110,000 per academic year (DKK 11,000 per month for 10 months).

Cost of living breakdown DKK
Room 60,000
Board 30,000
Transportation 10,000
US Student Loan fees 7,000
Miscellaneous 15,000
Total per year 110,000

Tuition fee: variable: UndergraduateGraduateMBA and Masters Executive Degree Programs (MBD, MPG, MMD, MAS).

How to Apply

1.Complete your FAFSA
The first step in applying for a US Federal Direct Loan is to complete a FAFSA (Free Application for Federal Student Aid). The Federal School Code for Copenhagen Business School is  038733. To apply electronically, you must have an FSA ID. Start the application process.

For MBA students: As soon as you have submitted your FAFSA, please inform us about your application by emailing your full name to the MBA office.

For undergraduate and graduate students:: As soon as you have submitted your FAFSA, please inform us about your application by emailing your full name to the International Office.
 

2. Student Aid Report is generated
Once your FAFSA is completed and processed, it will generate a Student Aid Report (SAR). This is used by Copenhagen Business School to determine your eligibility for a loan.
 

3. Award Letter is sent to you
After the University receives your SAR, you will receive an Award Letter approximately two months before the beginning of the semester. In the letter it will tell you the amount you may eligible for, which is based on different elements, such as cost of attendance, your year of study, you need, and other financial assistance.

You will be required to sign and return an Award Acceptance Form before any loan payments can be made.
 

4. Complete your Master Promissory Note (MPN)
Once you have accepted and returned your Award Letter, you can go on to complete the applicable Master Promissory Notes (MPN). The MPN is a legal document in which you promise to repay your loans and any accrued interest and fees to the US Department of Education. It also explains the terms and conditions of your loans.

The MPN is a binding legal document that you must sign when you get a federal student loan. It lists the terms and conditions under which you agree to repay the loan and explains your rights and responsibilities as a borrower. You should read and save your MPN so you can refer back to it when repaying your loan or if you need information about the loan.

Complete MPN
 

5. Complete your Entrance Counseling
For all loans you have to complete the entrance counseling before you can get your first payment. This will help you understand your responsibilities. You are able to complete the counseling online. You are except from this if:

  • You are parent Direct PLUS Loan borrowers, or
  • If you have previously received a loan

Complete Entrance Counseling

Loan Payments

CBS is required to provide you with your loan payments in several installments that fits your semester start dates. If your loan period is based on enrollment for two semesters, you will receive two disbursements, one at the start of each semester.

Once CBS receives the payment from the US Government it will be applied to your balance, before any remainder is forwarded to you. If you have already paid your tuition fee, the payment will be forwarded to you.

Generally, the first payment is not paid until the semester has officially started (1 September for fall semester and 1 February for spring semester).

Note: First year, first time borrowers must have their first payment delayed until 30 days after the first day of their first semester.

Entrance Counseling and Exit Counseling

Entrance Counseling
Before your loan application can be completed, you must complete Entrance Counseling. This ensures that  you understand the terms and conditions of your loan and your rights and responsibilities. 

Entrance Counseling
 

Exit Counseling
Before you withdraw, graduate, or drop below half-time attendance (regardless if you plan to transfer to another school), regulations require that you complete an exit counseling session for your Direct Subsidized and Unsubsidized Loans. The counseling session provides information about how to manage your student loans.

Begin exit counseling

Satisfactory Academic Progress

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Copenhagen Business School (CBS) is required by US Federal Regulations (34CFR 668.16) to define and enforce standards of Satisfactory Academic Progress for students who wish to access US financial aid. The guidelines have been established to encourage students to progress and successfully complete the academic program for which aid is received.

Students who receive US financial aid will be evaluated at the end of each semester. This evaluation process will consider your progress under the following criteria:

  • Qualitative (grade-based) measurement
  • Quantitative (time-based) measurement

To receive US financial aid you must meet minimum standards for both the above-mentioned components while simultaneously adhering to academic progress rules and Danish Immigration legislation.
 

Qualitative (grade-based)

Students in receipt of Direct Loans must remain at all times in good academic standing and maintain a GPA equivalent of at least 2.0. The Danish system grades on a 7-point grading scale. On the Danish scale the minimum of a 02 is the minimum pass grade required. Some courses are only graded passed/not passed.

The 7-point grading scale consists of five marks designating a passing level (12, 10, 7, 4 and 02) as well as two marks designating a non-passing level (00 and -3).

In tests and examinations that according to the rules on the individual study programs require documentation in the form of tests, examinations or leaving certificates, students are to be given an assessment according to the following grading scale (7-point grading scale):

12: For an excellent performance

10: For a very good performance

7: For a good performance

4: For a fair performance

02: For an adequate performance/Passed

00: For an inadequate performance/Not Passed

-3: For an unacceptable performance
 

Quantitative (time-based)

U.S. Department of Education regulations state that the maximum timeframe for completion of a degree programme may not exceed 150% of the published length of a programme for undergraduate students in order to maintain Direct Loan eligibility. Periods when a student does not receive funds will be included in the maximum timeframe.

Students must complete their course at a pace which ensures that they will graduate within the maximum timeframe.

Standard Published Program Length

Program Length in Credits

Maximum Federal Timeframe for Completion

Pace

3 year undergraduate degree

180

4.5 years (270 credits)

67%

2 year graduate degree

120

3.5 years (180 credits)

67%

For example, for a three year undergraduate degree that 180 credits for completion:

·         180 x 150% = 270 attempted credits. That is the maximum time frame.

·         180 credits/270 credits = 66.6%, rounded to 67%

This means that an undergraduate student must earn 67% of credits attempted to graduate in maximum time frame. Graduate students must progress at the pace required by their program of study.


Please note that while a student may maintain his/her eligibility for US Direct Loans, institutional academic progress rules and student visa restrictions may impact on your ability to continue within the program. Conversely, a student may lose eligibility for US Direct Loans, and still meet institution requirements for continued enrollment.

All periods of enrolment contribute when assessing progress, even periods when the student did not receive federal loan funds. The information below provides examples of a change in enrolment and its effect on SAP measurement.
 

Change in enrolment

Typically, all periods of enrolment contribute when assessing progress, even periods when the student did not receive federal loan funds, however there are some exceptions and special cases as listed below:
 

Withdrawals
If a student did withdraw from a course, he/she must reapply to re-join the program. If CBS did accept an application to re-join any prior credit would count against the applicable Maximum Time Frame. Likewise, the student would return at the same level of eligibility status regarding the Qualitative standards. For example, if he/she left on a Financial Aid Warning, they would return at the Warning level.

 

Incomplete Courses
If a student did not complete a course, he/she would be discharged from the program after their 3rd examination. If they were to be allowed to re-join, any prior credit would count against the applicable Maximum Time Frame. Likewise, the student would return at the same level of eligibility status regarding the Qualitative standards. For example, if they left on a Financial Aid Warning, they would return at the Warning level.

 

Change in Program
If a student were to change programs, that is possible after the first year of study. The work completed in the previous program would count towards their Maximum Time Frame and their grades would also be considered as continuing towards their Qualitative grade measurement.

 

Course Repetitions
All attempted credits and courses count towards the Maximum Time Frame and grades will be calculated as part of Qualitative grade measurement.

 

Transfer Credits
Credits transferred from another university will not count towards the Maximum Time Frame at Copenhagen Business School. The grades may be considered for the Qualitative measurement if the prior university’s grade system is equivalent to the Danish system. If the system is not equivalent the grades will be considered as a “pass” level.  

Process of obtaining Satisfactory Academic Progress reports - Notification Procedure/SAP statements.

Prior to a loan disbursement of any Federal Financial Aid, SAP will be confirmed by the International Office in the student administration system which records the student’s academic progress, giving assurance that SAP is being maintained based on an assessment of student progress and achievement in line with qualitative and maximum timeframe measures.

These results will be obtained prior to the disbursement of loan monies at each semester in the academic year to determine whether students have formally met, or not, the semester pass mark and/or the progression requirements that will determine whether the pace of study remains within the specified parameters. 

In instances where satisfactory academic progress has not been made, options for continuing their studies will be presented to students in writing.

For undergraduate students on programs greater than two years in length, Copenhagen Business School will at the end of their second academic year confirm that the student has academic standing consistent with the requirements for graduation.
 

Financial Aid Warning

Where satisfactory academic progress has not been met at the end of a semester, the student will be placed on 'Financial Aid Warning’ for the period of the next academic semester and will continue to be eligible to receive funding for that period only.

Maintaining eligibility for federal loans requires that students on a Financial Aid Warning complete that period of their academic study at a level that would bring their overall standing in line with Satisfactory Academic Progress requirements.

The International Office will communicate the Financial Aid Warning in writing and inform the student of the need to bring grades and progression in line with the SAP requirements.

If satisfactory progress has not been achieved at the end of the Financial Aid Warning period, a student's loan eligibility will be terminated. We do not have the right to waive the satisfactory academic progress requirement for any student, but the student may appeal.

Students who have lost eligibility for Financial Aid can only become eligible for Financial Aid by completed the required courses and/or achieving the required grades to meet SAP requirements or by successfully appealing, as described below.
 

Appeals against a decision to suspend Financial Aid and Financial Probation

Financial Aid probation is the status assigned by CBS to a student who fails to make satisfactory academic progress and who has appealed and has eligibility for Aid reinstated.
 

Appealing a Financial Aid Decision

Students who are given a Financial Aid Warning or who subsequently lose eligibility for Federal Student Aid because they have failed to maintain SAP may appeal the SAP decision if one or more of the following circumstances exist:

  • Death of an immediate family member (parent, spouse, sibling, dependent child)
  • An extended illness which has resulted in an absence from academic activities for at least fifteen days
  • The extended illness of an immediate family member that places hardship on the student
  • Mitigating circumstances as accepted by Financial Aid Appeal Committee


Within 10 days of receiving the Financial Aid Decision, students wishing to appeal must have submitted their appeal in writing to the head of the Educational Development and Analysis Office detailing the reason(s) for failing to meet the SAP requirements and/or why there should be no suspension of aid, and how the student will be able to meet SAP requirements in the future.

All supporting documentation should be submitted with the appeal. This process is separate to any academic appeals process.

Grounds for the appeal may be:

  • Extenuating circumstances as described above.
  • The department did not follow the University’s Satisfactory Academic Progress (SAP) Policy.
  • The evidence submitted to challenge the decision to withhold financial aid was not considered by the International Office.


The appeal will be considered by the head of the Educational Development and Analysis Office. CBS will notify the student in writing of the outcome of the appeal decision. The appeal will be considered on its merits and a response to the appeal will be provided within 14 working days. Students who appeal the first appeal decision will be informed of the decision of the head of the Educational Development and Analysis Office in writing. A student may appeal again, but only if other circumstances are demonstrated and the appeal is approved by the appeals committee.

If the appeal is denied a student may regain eligibility if they continue to study and their minimum cumulative pass grade and progress reaches the required levels. They will be notified in writing of their change in status within 14 working days after they complete the applicable payment period.
 

Appeals against a decision to suspend Financial Aid and Financial Probation

Financial Aid probation is the status assigned by the CBS to a student who fails to make satisfactory academic progress and who has appealed and has eligibility for Aid reinstated. This decision is final.

Where a student’s appeal has been upheld, the student retains their eligibility for funding for the subsequent term. However, during the study term the student is placed on Financial Aid Probation, for a period of no longer than one term, and must meet SAP requirements in order to remain eligible for financial aid.

 

 

R2T4 - Return of Title IV Refund Policy

 

Copenhagen Business School has an institutional refund policy for international students attending this institution. The following is an addendum for students who are receiving US Title IV financial aid.

This policy specifies how Copenhagen Business School will determine the amount of US Higher Education Act Title IV program assistance (Direct and PLUS Loans) that students earn if they withdraw from the University and the withdrawal process. At Copenhagen Business School, the International Office is responsible for calculating Return of Title IV Funds (R2T4) and the Accounts Department is responsible for the actual transfer of the resulting funds. The International Office uses worksheets and software provided by the US Department of Education to calculate the R2T4 funds. All funds will be returned to the US Department of Education within 45 days of the date of when the University determines that a student withdrew. If a student has queries regarding their Title IV program funds, they can call the US Federal Student Aid Information Center at 1-800-4-FEDAID (1-800-433-3243). TTY users may call 1-800-730-8913. Information is also available on Student Aid on the web at www.studentaid.ed.gov.

When a student withdraws during a payment period, the amount of Title IV program assistance that has been earned up to that point is determined by a specific formula.
 

Official withdrawal
The date of withdrawal is the earlier of the date the student notified the School of their intent to withdraw or the date the student reported their withdrawal on the form sent to forms@cbs.dk. If the student received (or the School received on the student’s behalf) less assistance than the amount that was earned, then the student may be able to receive those additional funds. If the student received more assistance than was earned, the excess funds must be returned by the School and/or the student.
 

Unoffical withdrawal
Should the student fail to fill out and the form of withdrawal and send to forms@cbs dk or if there is a lag between the notification and the completion of the form, then the earlier date of notification will be used in calculating the R2T4 formula.

As the Copenhagen Business School does not take attendance, the International Office will determine the last day of attendance by consulting with the appropriate department and other School personnel. The date that the School became aware of the withdrawal is the date that will be used in the R2T4 calculations.  This determination will be made no later than 30 days after the end of the earlier of the enrollment period, the academic year or the student’s educational programme.

Withdrawal calculation
Students who do not attend any classes are ineligible for Title IV funds, and all of the loan proceeds will be returned to the Department of Education.

The amount of assistance earned is determined on a pro rata basis. The payment period is the term for which the loan was certified, and the percentage attendance is calculated by dividing the number of days attended by the total number of days in the payment period.

For example, if the student completes 30% of the payment period or term of enrolment, the student has earned 30% of the assistance they were originally scheduled to receive. Once the student has completed more than 60% of the payment period or term of enrolment, 100% of the assistance that the student was scheduled to receive for that period is considered to have been earned. 

In order to calculate the amount of unearned loan funds a student may have received, the percentage of the programme completed must be calculated as follows:
 

Number of calendar days completed                    =      % completed

Number of calendar days in payment period


Please note: In calculating the number of days, scheduled breaks of more than 5 days will be excluded from both the numerator and the denominator in the above calculation.

If the student did not receive all of the funds that were earned, they may be due a post-withdrawal disbursement. The University will notify the student via email within 30 days of the date that it has been determined the student has withdrawn of the amount of a post-withdrawal disbursement for which the student is eligible. The student may choose to accept any loan funds or to decline some or all of them. Any post-withdrawal loan funds that are disbursed, like loan funds disbursed previously, will have to be repaid by the student.  The International Office will use the R2T4 worksheets provided by the US Department of Education to determine how much of the loan may be retained and how much must be returned. The School will disburse any credit balance within 14 days of the completion of the R2T4 calculation.

The University may automatically use all or a portion of the post-withdrawal disbursement (including loan funds, if the student accepts them) for tuition, fees, and accommodation charges (to the extent they are contracted with the University). For all other charges, the University needs the student’s permission to use the post-withdrawal disbursement.

The student will be required to inform the University via email whether they wish to accept some or all of the available post-withdrawal loan funds within a specified period of time of not less than 14 days after the student is contacted by the University. The University may honor a late response but will not honor a response that is more than 180 days late.  The University will only disburse post-withdrawal funds upon documented confirmation by the borrower.

There are some Title IV funds that students are scheduled to receive but which cannot be earned once a student withdraws because of other eligibility requirements. For example, in certain circumstances, if a first-time, first-year undergraduate student has not completed the first 30 days of their program before withdrawal, the student will not earn any Title IV funds that he or she would have received had the student remained enrolled past the 30th day.

If the student receives (or the University receives on behalf of the student) excess Title IV program funds that must be returned, the University will return a portion of the excess equal to the lesser of:

  1. The University charges multiplied by the unearned percentage of the funds, or
  2. The entire amount of excess funds.


The University will return this amount even if it did not keep this amount of the Title IV program funds. If the University is not required to return all of the excess funds, then the student must return the remaining amount to the U.S. Department of Education. For any loan funds that must be returned, the student must arrange repayment in accordance with the terms of the promissory note. Students who have received a refund of their loan proceeds before withdrawing may be required to return part or all of those funds to the Department of Education.

Title IV funds will be returned in the following order by the University:

  1. Subsidized Federal Direct loans
  2. Unsubsidized Federal Direct loans
  3. PLUS Loans


The University will notify the borrower via email which funds are returned.

The requirements for Title IV program funds when students withdraw are separate from any refund policy that the University has. Therefore, in the event of withdrawal, the student may still owe funds to the University to cover unpaid University charges. The University may also attempt to collect from the student any Title IV program funds that the University was required to return.

 

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Leaves of Absence (LOA) and Withdrawals

Definitions:

Leaves of Absence (LOA)
A Leave of Absence is a temporary interruption in a student's program of study. In the context of Title IV funds, a LOA refers to the specific time period during a program when a student is not in attendance. Students returning from a LOA are not required to re-apply for admission but must notify the Admissions Office of their return to their program of study.

This is different than the general university policy regarding leaves which can be found here
 

Unapproved Leaves of Absence
The University may grant a student a LOA that does not meet the conditions to be an approved LOA for Title IV purposes (for example, for academic reasons). However, any LOA that does not meet all of the conditions for an approved LOA is considered a withdrawal for Title IV purposes
 

Official Withdrawal
A “withdrawal” refers to a student’s intent to completely terminate studies at CBS with no expectation of return. Students who later decide to return to their studies must re-apply for admission through the University’s Admissions Office.
 

Unofficial Withdrawal
An unofficial withdrawal is one where the University has not received notice from the student that the student has stopped or will stop attending their program of studies.
 

Deferral/LOA and Withdrawal Request Forms
The forms required by the University to request a LOA or Withdrawal are available on the student portal and must be submitted to forms@cbs.dk.
 

Approved LOA’s
A LOA must meet certain conditions to be counted as a temporary interruption in a student’s education instead of being counted as a withdrawal requiring the University to perform a Return Calculation. If a Deferral or LOA does not meet the conditions in that the student is considered to have stopped attendance and to have withdrawn from CBS, then CBS will perform a Return Calculation.
 

In order for an LOA to qualify as an approved LOA:
1.  All requests for LOAs must be submitted to the studyboard and to the International Office and must include the reason for the student’s request. The form must specify the date you want the LOA to begin and end. The maximum period of LOA granted will 180 days in any 12 month period.

2. You must apply in advance for a LOA, unless unforeseen circumstances prevent the student from doing so, with the LOA being subject to approval.

3. The situation described as the reason for the LOA will be generally non-academic, and it must be one that leads to a reasonable expectation tht the student will return from the LOA within the allowed time frame in order to complete their programme in the maximum period of studies allowed.

Completion of coursework upon return

A student returning from an LOA must do so at a time when he or she can complete the term and be eligible to receive a second or subsequent disbursement. Therefore, for students enrolled on term-based programs, the University will allow a student returning from a LOA to complete the coursework that he or she began prior to the LOA.
 

Students who return earlier than anticipated
CBS may permit a student holding an agreed LOA to recommence classes before the expiration of the student’s LOA in order to review material previously covered. However, until the student has resumed the academic program at the point where he or she began the LOA period, the student is considered to still be on approved LOA. The days the student spends in class before the course reaches the point at which the student began his or her LOA must be counted in the one-year maximum period granted for an approved leave of absence. A student repeating coursework while on a LOA must reach the point at which he or she interrupted within one year of the start of the student’s LOA.
 

Students who fail to return from LOA’s
If a student does not return to the University at the expiration of an approved LOA (or a student takes an unapproved LOA), the student’s withdrawal date is determined as the date that the student began the LOA.
 

Consequences of withdrawal
A student who is granted an approved LOA is considered to remain an enrolled University student for Title IV loan repayment purposes. If you fail to return, it will be reported to the US Department of Education. One possible consequence of not returning from a LOA is that a student’s grace period for a Title IV program loan might be exhausted. Prior to the LOA being granted, CBS will inform you about the possible consequences that a withdrawal may have.
 

Unapproved LOA’s
The University may grant a student a LOA that does not meet the conditions for Title IV purposes (as for example, for academic reasons). However, any LOA that does not meet all of the conditions for an approved LOA is considered a withdrawal for Title IV purposes. The student’s withdrawal date is the date the student begins the LOA.

Consumer Disclosure Information

The U.S. government requires institutions offering federal student loans to disclose the following consumer information.
 

Section 1. Institutional and Financial Assistance Information

U.S. Financial Aid Information
Please visit Copenhagen Business School’s homepage US Federal Student Loans program for information about: 

  • Student Eligibility Requirements
  • How to apply and loan amounts
  • Cost of attendance
  • Entrance counselling
  • How and when your aid will be disbursed
  • Withdrawal procedures, refund policies and return of Title IV funds
  • Satisfactory Academic Progress
  • Financial Aid Probation and Suspension
  • Exit counselling 


Please note that mature students are ineligible for Federal Student Aid. USA federal regulations state that you must have a secondary school completion credential (high school diploma) or the recognized equivalent of a secondary school completion credential to be eligible to receive Federal Student Aid.

The US Department of Education provides information or student on Federal Student Aid at studentaid.gov.
 

Section 2. Copenhagen Business School Information

Degree Programs, Admission Policies and Procedures
The list of degree programs offered at Copenhagen Business School is available online. Instructional, laboratory and other physical facilities are included in the degree program descriptions. Courses for each degree are listed accordingly and link directly to the course catalogue where detailed descriptions of each course can be found.

Each academic program has its own set of academic regulations. The academic regulations include lists of mandatory and elective courses, exam regulations as well as information about registration and withdrawal.

Procedures for application for admission to Copenhagen Business School, and admission requirements, are located on the following websites  

 

Online courses

Students are required to be physically present on campus.


Joint Degree Program
Copenhagen Business School offers a joint degree program with the University of Copenhagen, which is eligible for Federal Direct Loans. It is Master of Science degree in Business Administration and Bio entrepreneurship.


Students receiving Federal Direct Loans are currently not eligible to participate in the following:

  • Double degree programs with other institutions.
  • Study Abroad.
  • Executive MBA.
  • HD programs.
  • Study abroad with a school that is approved for Title IV (Federal) aid.


School costs
Tuition fees vary according to degree programs. Please consult MBA, Undergraduate and Graduate for further information.

Detailed information about living expenses in Denmark is also available online above on this page.


Services to Students with Disabilities
Danish and EU-country students with disabilities are covered by Copenhagen Business School’s Special Educational Support (SPS) program. This is a publicly funded program and unfortunately, this means that US citizens are not able to access the program.


Refund Policy
Copenhagen Business School has an institutional refund policy for international students attending the institution. The return policy for title IV funds overrules the institutional refund policy. Information about the title IV refund policy (R2T4) is available here.


Withdrawal Procedures
If you intend to withdraw from your program of study at Copenhagen Business School, please follow Copenhagen Business School’s withdrawal procedures. Please note that withdrawal will affect your Federal Student Aid eligibility.


Code of Conduct
Danish universities, together with the Danish Ministry of Higher Education and Science, have agreed on a code of conduct (PDF).

Copenhagen Business School has a zero tolerance policy for any form of harassment, bullying, violence or discrimination. For information regarding this policy and available resources for those who experience unacceptable and abusive behavior.


Plagiarism
Copenhagen Business School has regulations and processes in place to address the issue of plagiarism and academic dishonesty. Students who cheat at an exam or contribute to cheating will be sanctioned in accordance with the university’s disciplinary rules. Possible sanctions range from a warning to permanent removal from the university, and are imposed on the basis of an overall assessment of the gravity of the offence in the specific case.


Quality Assurance and Accreditation
Copenhagen Business School's policy for quality assurance in education ensures a common set of core values for quality assurance within the field of education for the entire university and across the different levels and main academic areas. In the process of institutional accreditation, the quality system of the entire institution is assessed by the Danish Accreditation Institution.
 

Section 3. Data Protection

Information Security Policy
Here you can read about CBS’ Information Security Policy.


Privacy Information for Students
Here you can read about CBS’ Privacy Information for Students.
 

Section 4. Misrepresentation

Copenhagen Business School does not engage in misrepresentation, which is prohibited by US Department of Education regulations as explained here:

  • Misrepresentation is defined as a false, incorrect, or misleading statement made directly or indirectly to a student, prospective student, any member of the public, an accrediting agency, a government agency or the US Department of Education.
  • A statement is any communication made in writing, visually, orally or through other means. This definition applies to statements made by an eligible institution, the institution’s representatives, or any ineligible institution, organization, or person with whom the eligible institution has an agreement to provide educational programmes or those that provide marketing, advertising, recruiting, or admissions services.
  • Substantial misrepresentation occurs when a misrepresentation upon which a person could reasonably be expected to rely causes harm. Substantial misrepresentations are prohibited in all forms, including those made in any advertising or promotional materials or in the marketing or sale of courses or programs of instruction offered by the Institution. An institution, one of its representatives, or a related party engages in substantial misrepresentation when it does so about the nature of its educational program, its financial charges, or the employability of its graduates.
  • If the US Department of Education determines that an eligible Institution has engaged in substantial misrepresentation, it may impose sanctions against the institution.

 

The page was last edited by: The International Office // 09/13/2022