Guides for international students at CBS

As a new student at CBS, you will often find yourself outside of your comfort zone. To help you with the transition we have created two guides for all international students coming to CBS for both short-term and long-term studies.

Anticipating Arrival Guide and Smooth Studies Guide

 

Students at Kilen at CBS
Inside each guide you will find details specific to your situation, whether you are coming to CBS as a Full-Degree student (Master's or Bachelor's), Freemover student or as a Guest student (Exchange, International Summer University Program, CEMS, Double Degree).

Please be sure to read these guides. We have compiled and provided the relevant information for your time at CBS in these guides, which you can refer to around-the-clock, so you will not have to wait to speak with a CBS staff member!

CBS staff will be updating the guides as information changes, so it is important that you re-visit our website for the most current details about your stay. Some of the most important sections of the guides are introduced below, but the full-versions of the guides are only available as the pdf-documents. Please read them carefully!

Quick help: Budget/ Residence permit/ CPR number/ Housing/ CBS email/ Danish language/ IT resources

CBS does not accept any responsibility for the contents of the external websites to which we link here.

Budget
Currency
The Danish currency is the krone (crown), abbreviated kr. or DKK. 1 krone is divided into 100 øre. As of May 2014, 1 euro equalled 7.45 kroner (crowns). Exchange rates and currency conversions can be found on the website of the Central Bank of Denmark.

Price estimations
Naturally your expenses depend on your living situation and your own spending habits. However, you can get a broad idea of the monthly expenditures that can expect to have at studyindenmark.dk.

Many shops offer student discounts if you show a valid student card. You can find the shops near CBS which offer student discounts on the CBS student intranet e-campus.

Accommodation
Copenhagen is a great place to live, but like in most major cities, finding available housing is competitive and can be quite expensive. We encourage all our international students to begin looking into housing options from the moment you start considering CBS as a potential study destination.

However, Copenhagen has an efficient public transportation system that covers the entire Greater Copenhagen Area (read more in section 2.3. Transport), so you will have a larger number of opportunities available to you – many significantly more affordable – if you are flexible about where to live.

International full-degree students can read more in section "Housing for full-degree students" and guest students can read more in section "Housing for guest students".

Food
A meal in the CBS canteens costs DKK 30-40. If you plan to eat out, you should expect to spend much more on food than DKK 2000 a month. Your food budget will stretch further if you shop in discount grocery stores and prepare your own meals. You can find more information about this in our Smooth Studies Guide.

Books/supplies
In general, there is a high tax on books in Denmark. The cost of your academic books depends on the course subject and can cost anywhere between DKK 100 and 2000. More infromation can be found at Academic Books.

Money-saving tips include borrowing your books from the CBS Library (or any other public library) and buying second-hand books from other students. Check the notice boards at CBS or on e-campus.

The CBS International Office does not accept any responsibility for the contents of the external websites above.

Residence permit / Registration certificate

Apart from citizens from the Nordic countries, everyone staying in Denmark for more than three months must apply for either a residence card or a registration certificate. Please read this section carefully in order to be informed about the steps you must take to be able to live in Denmark legally during your studies.

a)    Who needs what;
b)    When to apply;
c)    The application process for guest students and freemover students;
d)    The application process for full-degree students;
e)    Special notifications for non-EU/EEA students.


a) WHO NEEDS A RESIDENCE PERMIT/REGISTRATION CERTIFICATE?

Non-EU/EEA citizens studying in Denmark are supposed to have applied for, and have received, the residence permit before departing for Denmark. For any questions or issues regarding residence permits for non-Europeans that remain unresolved at the time of arrival, please contact the immigration authorities at the following address, which is located conveniently next to the metro station called Islands Brygge (Metro Line M1)

The Citizen Centre

Njalsgade 72C

2300 København S

EU/EEA nationals and citizens of Switzerland need a EU registration certificate if staying longer than three months in Denmark. The permit must be obtained as soon as possible upon arrival in Denmark from the State Administration.

How to get there? Check out journeyplanner.dk.

Documents that you will need to bring:

- Passport (or other valid travel document) and a copy of it (all pages, including front page)

- One passport photo

- Documentation for the basis on which you apply for registration (i.e. Your letter of acceptance, which MUST be stamped by CBS)


Students from the Nordic countries do not need a residence permit or registration certificate. However, when arriving in Copenhagen, Nordic citizens must register with their municipal Citizen Service (Borgerservice) in order to get a Danish CPR-number (read more about it below, under "Danish personal registration - CPR number").

b) WHEN TO APPLY FOR A RESIDENCE PERMIT/REGISTRATION CERTIFICATE?
 

Are you a...? Before arrival After arrival Need not apply
Non-EU/EEA citizen   X    
EU/EEA or Swiss citizen        X   
Nordic citizen        X


c) THE APPLICATION PROCESS FOR GUEST AND FREEMOVER STUDENTS (exchange, CEMS, double degree)

Non-EU/EEA citizens

How will you get the application form?
- The CBS International Office will send you a partly pre-filled ST1 form by post with your acceptance letter.

Which enclosures are needed?
- Documentation of paid fee
- Copy of your passport (all pages, including front page)
- Please check the most updated enclosure list from the ST1 form. More information can be found at newtodenmark.dk.

Where should the application form be submitted?
- The application form must be submitted to the Danish diplomatic mission (embassy or consulate general) in your country of residence. If there is no Danish representation in your country, please contact the Schengen authority for the country which has been identified to represent Denmark.
- All relevant information on Danish embassies and consulates abroad can be found on the website of the Ministry of Foreign Affairs of Denmark.

EU/EEA or Swiss citizens

How will you get the application form?
- You will receive an OD1 form in your welcome package. If you want to apply for it earlier, information can be found on the website of the Regional State Administrations.
 

d) THE APPLICATION FOR INTERNATIONAL FULL DEGREE STUDENTS

Non-EU/EEA citizens

How will you get the application form?
- The CBS Admissions will send you instructions regarding your ST1 application via Admission flow (MSc) or via email (BSc) after you have confirmed your place of study and paid any required tuition fees.

Which enclosures are needed?
- Documentation of paid fee
- Copy of your passport (all pages, including front page)
- 2 passport photos
- Please check the most updated enclosure list from the ST1 form. More information can be found at newtodenmark.dk.

Where should the application form be submitted?
- The application form must be submitted to the Danish diplomatic mission (embassy or consulate general) in your country of residence. If there is no Danish representation in your country, please contact the Schengen authority for the country which has been identified to represent Denmark. All relevant information on Danish embassies and consulates abroad can be found on the website of the Ministry of Foreign Affairs of Denmark.

EU/EEA or Swiss citizens
Where to find the application form?
- You have to print the OD1 form from the website of the Regional State Administration

Which enclosures are needed?
- Your CBS admission letter, NB: only a letter of full acceptance with a stamp can be used
- Your passport and a copy of it (all pages, including front page)
- A passport photo

Where to hand in the application form?

You apply for your EU registration certificate via Regional State Administration


e) SPECIAL NOTIFICATIONS FOR NON-EU/EEA STUDENTS


Processing fees: Non-EU/EEA citizens must pay a processing fee to the Danish Immigration Service when applying for a residence permit. More information can be found at newtodenmark.dk.

Bank transaction fees: Please be aware that part of the amount you pay when you make a money transfer is retained by the bank or by the credit card company as a transaction fee. This is a common procedure. It is up to you to ensure that you transfer the full amount to the Danish Immigration Service as well as cover the cost of any transaction fees.

Local authority fees: If you submit your application to a diplomatic mission (embassy or consulate general), you will normally also have to pay a fee. Fees vary. We recommend that you check the fee on the website of the diplomatic mission before submitting your application.

Processing time: The processing of your application may take up to 60 days after the Danish Immigration Service has registered the receipt of the full application fee and has received a complete application from you. Do not procrastinate; apply for your residence permit immediately to make sure that you will receive your residence permit in due time before your departure to Denmark.

Avoid errors: You should double-check that the exchange or full-degree period stated on the acceptance letter and the residence permit application form are accurate and identical, and that your personal information is correct.

Travels outside Denmark: If you plan to visit another country for which a visa is required before or after your period of study at CBS, you should consider getting any necessary visas before leaving your home country. Also, if you consider travelling around Europe after your stay in Denmark, you should do so before your visa expires.

A residence permit normally allows for visits up to 90 days within a time period of six months in the entire Schengen Area, i.e.: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland. (These countries are all European Union members except Norway, Iceland and Switzerland.) However, there might be exceptions, so please check upon this before travelling.

Note that your residence permit will automatically lapse if you no longer have a residence in Denmark – i.e. if you terminate the rental contract of your home and are no longer registered at a Danish address in the Central Office of Civil Registration (CPR office). If you leave Denmark and keep a residence in Denmark – i.e. if you are registered at a Danish address – there are rules for how long you may leave the country without losing your residence permit. More information about lapse of residence permit is found at newtodenmark.dk.

Danish Personal Registration Number

Danish law requires that you apply for a Danish Personal Registration number (CPR number) in order to stay a longer period in Denmark, once you have received your residence permit/residence certificate. The Civil Personal Registration Number is used in all aspects of life in Denmark, such as when in contact with the health authorities, libraries, banks, etc. If you return to live in Denmark later in life, the authorities will re-activate your CPR number.

The CPR number is issued by the Municipal Citizen Service Centres called “Borgerservice”. We recommend that you apply for your CPR number as soon as you arrive in Denmark, and have the following requirements in place:

- document that you will stay in Denmark for at least 3 months (show your letter of acceptance to CBS)
- document that you have received your residence permit/residence certificate (Nordic citizens are exempted)
- document that you have a permanent place to live

As soon as you have your CPR number you must inform CBS about it. Please go to the International Office if you are guest or freemover student, or if you are an international full degree student come by Student Hub. CBS uses all students’ CPR numbers for exams and transcripts, and it is therefore necessary to have it from the beginning of your studies at CBS.

How to apply for a CPR number

The CPR number is issued by the Municipal Citizen Service Centres called “Borgerservice”. You must contact the Citizen Service Centre in the municipality to which you move.

As soon as you have received your registration certificate (non-EU/EEA citizens should already have their residence card before arriving in Denmark), you should go to “Borger Service” with the following documentation:


- Passport with picture
- Nordic citizen: Your ID which states your national “CPR number”, if it is not in your passport
- EU/EEA/Swiss citizen: You can bring your European health insurance card (blue EU-card)
- Your residence permit or registration certificate
- Your rental agreement or other proof of your address in Denmark
- Marriage certificate, if you are married
- Children's birth certificates, if you have children


When registering for your CPR number, you will also have the opportunity to choose your doctor from those located in your municipality. The health insurance card (Sundhedskort), indicating your CPR number, will be sent to you after a few weeks of registering.

Changing address while in Denmark You must inform the “Borgerservice Centre” in the municipality (kommune) to which you move, within 5 days.

Housing - full degree and freemover students
Copenhagen is a great place to live, but like in most major cities, finding available housing is competitive and can be quite expensive. Because it is difficult to find housing, it is important, that you start to look at the options available as soon as possible. As with most urban universities, Copenhagen Business School does not have a campus as such. Danish universities do not own student-housing facilities, and student residences are not connected to the university. Danish students tend either to live at home, in private flats, or in one of the housing facilities available for young people in the Greater Copenhagen Area (Storkøbenhavn).

We encourage all our international students to begin looking into housing options from the moment you start considering CBS as a potential study destination. Copenhagen has an efficient public transportation system that covers the entire Greater Copenhagen Area (see Anticipating Arrival Guide's section 2.3. Transport for ticket prices), so you will have a larger number of opportunities available to you – many significantly more affordable – if you are flexible about where to live. However, please consider the transportation costs.

CBS Housing Department While the CBS Housing Department has access to nine student residence halls, priority is given to guests students (exchange, CEMS and double degree), who are in Copenhagen for a short period and, thus, cannot commit to a long-term housing contract required by most Danish rental companies. The CBS Housing Department is therefore not able to assist international full degree students with accommodation.

AQUIRING HOUSING ON YOUR OWN

Renting a room or a flat is a great option for you who is going to stay in Copenhagen longer than six months. A private room or flat enables you to be independent and is often the cheapest option.

Unfortunately, we have had students who have been scammed by immoral people, so tips on finding housing on your own include:

  • Be careful if rent seems too low; it might be too good to be true
  • Choose several options that interest you and visit them all before making any decisions
  • Do not sign any contract before having seen the room or flat
  • If you have problems with your landlord, contact Copenhagen Legal Aid for help
  • Be aware that there are many older buildings in Copenhagen; some of them may have particular features like shared bathroom facilities with other flats
  • When inquiring about monthly rent, remember to also inquire about utilities (electricity, heating, water, etc.)
  • Inquire about house rules and other special terms of your rental agreement
  • Check that your rental agreement states the rental period and the conditions of notice
  • Do not accept illegal contracts and remember that you have to be able to register the address you are moving into (see section "CPR number")
  • There are many good housing sites but be careful; when using fee payable portals, be sure that you understand the rules and methods of fee paying (automatically charged, single payment, etc.)
  • Check if you need to acquire home insurance! (see Anticipating Arrival Guide's section "1.7. Insurance")

 

Links for housing

CBS does not accept any responsibility for the contents of the external websites to which we link here.

You may explore the following links to various tools to finding housing in Copenhagen. Some of the sites are only in Danish, but you can always use Google Translate or ask for help from the International Student Ambassadors:

Guides
Study in Denmark (managed by the Danish Ministry of Science, Innovation and Higher Education)
CBS Life – student blog
The Worktrotter’s Guide to Denmark

Student and youth accommodation in Copenhagen/Denmark

Read more about the Danish student dormitories (kollegium) and how to apply for a room in kollegium (PDF)

Ungdomsboliger (Youth Accomondation)
Kollegierneskontor (Student residence halls)
findbolig.nu (Both Student and Youth Accomondation, only in Danish)
Studenterguide (only in Danish)

Fee payable rental portals
boligportal.dk
lejebolig.dk
husvild.dk (only in Danish)
findroommate.dk

Free portals
Casa Swap
Expatriates.com
CBS student intranet e-campus (logon required)
Den Blå Avis (only in Danish, but some of the advertisments are in English)

Private rental/real estate agencies (e.g. flats that cannot be sold are rented out)
Red Apple Apartments
EDC (only in Danish)

Short-term accommodation solutions
University Guest House
Danhostel
Dansk Bed & Breakfast
flat-club.com
hostels.com
Hostelworld
Wimdu
Couch surfing
Air BnB

Facebook groups There are many Facebook groups and pages where people are advertising rooms and flats. You can use them to find other people who are in the same situation as you and try to maybe collaborate with them in order to find an apartment together. We have some suggestions below, but you can be creative – new pages are constantly being created. You can use Danish words like “lejligheder til leje” (appartments for rent) or “værelser” (rooms).

https://www.facebook.com/groups/129814197076735/
https://www.facebook.com/groups/423055514426882/

https://www.facebook.com/groups/132164600257911/
https://www.facbook.com/groups/176497120740/

Housing - guest students (exchange, CEMS, double degree)

Copenhagen is a great place to live, but like in most major cities, finding available housing is competitive and can be quite expensive. As with most urban universities, Copenhagen Business School does not have a campus as such. Danish universities do not own student-housing facilities, and student residences are not connected to the university. Danish students tend either to live at home, in private flats, or in one of the housing facilities available for young people in the Greater Copenhagen Area.

We encourage all our international students to begin looking into housing options from the moment you start considering CBS as a potential study destination. However, Copenhagen has an efficient public transportation system that covers the entire Greater Copenhagen Area (see Anticipating Arrival Guide's section 2.3. Transport for ticket prices), so you will have a larger number of opportunities available to you – many significantly more affordable – if you are flexible about where to live.

CBS Housing Department
The CBS Housing Department has access to nine student residence halls, and priority is given to international exchange, CEMS, double degree and ISUP students, who are in Copenhagen for a short period and, thus, cannot commit to a long-term housing contract required by most Danish rental companies. During the autumn semester, the CBS Housing Department supplements the available accommodation with private housing.

More information about the services of the CBS Housing Department, the various housing options, and allocation process (deadlines, payment procedure, online application system, etc.) is found at the website of the CBS Housing Department. If you seek information that not found on the website, the CBS Housing Department can be reached by e-mail (housing@cbs.dk). However, with over 700 international guest students per semester, it might take some time to get an answer, so please be patient!

Acquiring housing on your own
Please refer to section "Housing for full-degree students".

CBS email

Your CBS e-mail address is used for all communication from CBS while you are enrolled. Therefore, it is essential that you check your CBS e-mail account regularly and make sure that it is active. For your own convenience, you can forward your CBS e-mail to another account, but check your CBS e-mail account weekly to delete messages and empty the trash so your account does not go over quota. When it goes over quota, no messages are forwarded and you will miss important information from CBS. Various guides to the CBS IT facilities are found on e-campus.

Full degree students: You will receive information about your CBS email account details directly from your study secretariat (Degree programme) in August.

Exchange, freemovers, CEMS and double degree students: You will receive your CBS e-mail address with the information packet (or via e-mail from the ISUP secretariat) which will be sent to you once your nomination has been processed.
Danish language

Danish is the national language of Denmark. Due to our education system and close geographical and historical relation to the UK, however, communicating in English is relatively easy in the Greater Copenhagen Area. However, in order to make your time in Denmark easier, you might find it useful to learn some Danish. It is especially important if you are considering working in Denmark.

All international students can enrol in free Danish lessons. According to Danish law, the Danish municipalities pay language tuition for a period of up to three years for qualifying individuals.

As an international student at CBS, you have several options for learning Danish:

a) Credit-bearing course Danish Integrated Skills (7.5 ECTS) (only guest students)

One option is to enrol in the CBS course “Danish Integrated Skills”. This course is an introduction to Danish language and culture. The course awards 7.5 ECTS credit points and is taught twice per week. More information can be found in the course description.

b) Non-credit-bearing courses with IA Sprog

The Danish Crash Course runs for one week – two weeks before the beginning of each semester. It is a week of learning the basics of the Danish language while, at the same time, you have fun getting to know some of your fellow international students. More information is found on IA Sprog's website (only for guest students)
 

Danish Language Courses by IA Sprog at CBS The course is taught once a week on campus. For your convenience, you have the possibility to choose between afternoon and evening classes. You will not receive ETCS credits from this course.

There are courses at all levels: beginner, intermediate and advanced. The standard system of modules begins with module 1 and ends with module 5, which corresponds to B2 (within the CEFR). You can choose to take one or more modules, depending on your needs. After each module, there is a mandatory test.

Upon successful completion of each module, you will receive a certificate and will be given the option to continue to the next level. If you already know some Danish, you can start at your level after a placement interview. More information and how to register is found on the website of IA Sprog.

Extra: If you register for either the Danish Crash Course or for the Danish Language Course by IA Sprog, you will also get access to their online “Jumpstart” programme, where you can get a feel for the Danish language even before the course begins. Access is granted upon registration.

c) Other opportunities

For other free opportunities to learn Danish, you can contact your local municipality.
Copenhagen Municipality
Frederiksberg Municipality

There are also many online Danish courses available, which can be found on the website of the Ministry of Children and Education.

IT resources

e-Campus (CBS student intranet)

e-Campus: Study
Here you can find information about the rules, deadlines, exam results, forms and other administrative issues. Your degree programme has its own website, please read it carefully through.

e-Campus: Study and learning
Under the study and learning section, you will find more information about teaching culture, master thesis, academic writing, exam types and your responsibilities and expectations as bachelor or master’s student. Some information is still unfortunately only available in Danish.

e-Campus: CyperCampus
You can find information about different campus events, student associations, volunteer work, printing facilities, buy/sell/rent announcements, scholarships and student discounts.

CBS email
Your CBS email address is used for communication of very important information while you are enrolled. Therefore, it is pivotal that you check your CBS email account regularly and make sure that it is active. It is your responsibility to keep yourself updated of rules, deadlines and changes, so check your email often. If you forward your CBS-mail to another email, you must make sure that the forwarding function always works. You can also use your username and password as a login to CBS' other IT-services.

About your CBS email: https://e-campus.dk/it/e-mail
log in: https://e-campus.dk/it/e-mail/webmail

CBSlearn
This is the portal where your lecturers will upload material from their teaching. It is also possible to create group rooms for project work. Log in with your CBS email user name and password.

Course catalogue
Course catalogue contains the course descriptions of all courses offered at CBS.

Calendar
You can see your personal timetable at http://calendar.cbs.dk

SAR
Here you can find all the study administrative rules like use of electronic exam aids, programme regulations and executive orders.

You can also take look at the e-campus site “Where is what?”


DR Media License

Everyone who resides in Denmark and has a CPR number must pay DR' Media License if they have access to the internet, for instance, through television, smart phones and tablets. We have made a small guide for exchange students on how to register.

PDF iconguide_to_dr_license.pdf

 

The page was last edited by: The International Office // 12/02/2016