Guest/exchange student

Each year, CBS welcomes around 1,200 exchange students from our partners around the world as well as a few freemovers from non-partner universities. At the Inbound Team of the CBS International Office, we strive to give all our international guest students the best possible CBS experience. Below, you will find practical information about application procedures, course registration, deadlines, welcome activities, etc. We hope you will find all the information you need and look forward to welcoming you to CBS.

Exchange student welcome

 

For our partners

Dear partner. Below, we have gathered for you the most important information about incoming exchange students at CBS. We hope that you can find all the information that you need. Please do not hesitate to contact us should you have any questions. You can find our contact details at the bottom of the page.

Important dates

Event Spring semester 2017 Fall semester 2017
Nomination deadline October 15, 2016 April 15, 2017
Registration and course selection deadline October 25 - November 1, 2016 mid-April 2017
Introduction Week
(mandatory attendance)

January 23 - 27, 2017

August 28 - September 1, 2017
Semester start

February 1, 2017

September 4, 2017
Exams end Ordinary exams: June 2017

Retakes: August 2017
Ordinary exams: December 2017/January 2018 (only a few exams in January)

Retakes: January/February 2018

 

For a detailed overview of all major dates and deadlines, please always refer to our academic calendars:

Nomination
Calls for nominations for spring 2017 has been e-mailed to all our partners on August 29, 2016. If you're the responsible person and have not received the e-mail, please contact us at receipt.intoff@cbs.dk.

Nominations to CBS should be made by filling in the nomination sheet attached to the aforementioned e-mail and returning the sheet to receipt.intoff@cbs.dk.

CEMS nominations should be made through CEMS channels and not via the nomination sheet.
Information from CBS to your students
Upon receipt and pre-registration of your nominations, we will start sending your students information and instructions via e-mail. The e-mails will include information on the student’s CBS e-mail account, application for residence permit (if relevant), registration to CBS, and an official letter of acceptance.

Since some e-mails will contain private information about the student, we will not copy you on those e-mails. If you'd like to be kept informed about the student's registration process, please contact the student directly.
Residence permit
  • Non-European students must obtain their residence permit before entering Denmark. The Danish Agency for International Recruitment and Integration (SIRI) has a service goal of 60 days to reach a decision from the date they receive a fully completed application. I.e. if the student submits an incomplete application, the timer resets and the students should again expect 2 months before a decision is reached.
    CBS has no influence over Danish diplomatic missions or SIRI, and we cannot speed up the process for any student who applies late. Therefore, we kindly ask that you advise your non-European students to apply for their residence permits immediately upon receipt of the application form that they will receive from us via e-mail.
  • Non-European students must pay two application fees in connection with the residence permit application: one fee to the Danish diplomatic mission where they submit their application (the amount due depends on the consulate/embassy in question) and one fee to SIRI in Copenhagen who will process the application. For more information about the fee to SIRI, please see www.newtodenmark.dk/fees.
     
  • EU / EEA / Swiss students should apply for their residence certificate upon arrival in Copenhagen. More information is e-mailed to the student prior to semester start.
     
  • Nordic students do not need a residence permit.
English language proficiency
To ensure that all students can live up to the academic level at CBS, we put great emphasis on our requirements regarding English language proficiency. The student must provide us with valid proof of proficiency. Please read our English proficiency FAQ for a quick overview. Documentation for valid proof of English proficiency (or exemption thereof as according to our FAQ) must be uploaded during registration.
Registration to CBS
Students register online via a link that we will e-mail to their CBS account prior to the registration period.

During the process, the student must upload certain documents which are: CV, most current grade transcript (official transcript or certified print-out), copy of passport, and proof of English proficiency (or exemption thereof). The student should make sure to have these documents prepared in English (or with a certified English translation) in color and in legible quality before beginning the registration process.

To be able to process hundreds of registrations, we kindly ask for your assistance in guiding your students to submit their documents in a timely manner. Neither you nor the student should send us any documents via e-mail, fax, or in the post. The student must upload all necessary documents to the online system by the registration deadline.
Courses
During the registration to CBS, the student also applies for courses. Our course catalogs are available at cbs.dk/undergrad and cbs.dk/grad for undergraduate and graduate students respectively. Generally, spring semester courses are announced during October, whereas fall semester courses are announced during April. Until then, you may be inspired by the course offerings from the previous corresponding spring or fall semester. There are always a few changes in our course offerings from one year to the next, but the majority of the courses are usually repeated.

Due to potential course cancellations because of undersubscription, schedule clashes, and limitations of room sizes because of oversubscription, we require that your students provide valid alternatives to each of their course choices. Please help your students accordingly by pre-approving as many courses as possible for credit-transfer (at least 10 courses).

It is a legal requirement in Denmark that students follow courses equivalent to 30 ECTS per semester. For your students’ sake, we therefore advise that you refrain from nominating students who do not intend to follow this legal requirement.
Housing
Information about the CBS Housing Office, student residences, and application deadlines, etc. are available at cbs.dk/housing. Please direct all housing-related questions to housing.intoff@cbs.dk.
Cancellation policy
If one of your nominated students chooses to cancel his participation in the exchange program prior to arrival, CBS does not count the student toward the overall balance between our institutions. However, if the student arrives and chooses to go home, CBS counts the student toward the overall balance even if no ECTS credits have been obtained.
ECTS vs. student work hours
To be considered a full-time student at Copenhagen Business School, a student must be registered for 30 ECTS credits per semester. All exchange students must be full time students. Course descriptions can be found in our course catalogs, including the number of ECTS credits awarded for each course.

Credits are based on the student work load and not the number of lecture hours. CBS counts both in-class participation (lectures) and out-of-class preparation, and the credits are given for the total workload required from a student. The work load is calculated at 27.5 student work hours per ECTS credit.

The number of lectures for a course varies greatly. A few courses have 24 lecture hours while most courses have 30-36 lecture hours. For those partners who transfer credits based on the number of contact hours, please note that we cannot issue or sign any official document certifying the number of contact hours for your students.
Erasmus+ learning agreement
If your students need their Erasmus+ learning agreement signed before their arrival to Copenhagen, they should wait until they have been allocated and registered to courses as we will not be able to sign learning agreements before then.

For your convenience and ours, the necessary information about the receiving institution is as follows:
  • For undergraduate-level students
Name Copenhagen Business School Faculty n/a
Erasmus code (if applicable) DK KOBENHA05 Department n/a
Address Dalgas Have 15, DK-2000 Frederiksberg Country, Country code Denmark, DK
Contact person name Anette Hove Cox or Lotte V. Hansen Contact person e-mail / phone undergrad.intoff@cbs.dk / +45 3815 3006
 
 
  • For graduate-level students
Name Copenhagen Business School Faculty n/a
Erasmus code (if applicable) DK KOBENHA05 Department n/a
Address Dalgas Have 15, DK-2000 Frederiksberg Country, Country code Denmark, DK
Contact person name

Catherine Layolle or Charlotte Inouye

Contact person e-mail / phone grad.intoff@cbs.dk / +45 3815 3006
 
 
 

For prospective exchange students 

Dear prospective exchange student! Whether you have already been nominated for to CBS, or you are still uncertain about where to go for exchange, we hope to be able to welcome you to CBS one day. A semester or year abroad is going to add broad dimensions to your life, not to mention your potential as a future international employee.

By coming to CBS, you will join a high number of exchange students and gain access to a large number of courses taught in English. Some aspects of our social culture as well as our study and exam culture are different from what you are used to, so prepare yourself for some new experiences.

We hope that your exchange will be rewarding socially and academically and that you will, in future, have very fond memories of CBS and Copenhagen.

Important dates 

Event Spring semester 2017 Fall semester 2017
Registration and course selection deadline October 25 - November 1, 2016 mid-April 2017
Introduction Week
(mandatory attendance)

January 23 - 27, 2017

August 28 - September 1, 2017
Semester start

February 1, 2017

September 4, 2017
Exams end Ordinary exams: June 2017

Retakes: August 2017
Ordinary exams: December 2017/January 2018 (only a few exams in January)

Retakes: January/February 2018

For a detailed overview of all major dates and deadlines, please always refer to our academic calendars:

Application procedure

Nomination

If your university has an exchange agreement with CBS, you can apply for exchange to CBS via your study abroad office. If selected for exchange to CBS, your university will nominate you.

Upon nomination from your university, you will receive a welcome e-mail from us with general instructions. Later on, you will receive information about the following, also via e-mail: your CBS e-mail account, an official acceptance letter and, for non-Europeans, the documents you need to apply for the residence permit for Denmark. 
 

Application procedure

Registration and course application is handled online in late October (students arriving in January) and late April (students arriving in August).

 The registration documents that you must upload are:

  • Your CV/resumé in English
  • Scanned image of your passport (photo page)
  • Copy of your most recent university transcript
  • Scores from one of the English proficiency tests listed below.

 

English proficiency requirements

Below, please see the list of English tests that we consider to be valid proof of English proficiency:

  • TOEFL: minimum 91 (iBT). Note that we do not accept the TOEFL ITP!
  • CPE (Certificate of Proficiency in English, University of Cambridge ESOL Examinations) (Level C2)
  • CAE (Certificate in Advanced English, University of Cambridge ESOL examinations) (Level C1)
  • IELTS: 6.5 or above 

In addition, we accept the proficiency tests indicated in our English proficiency FAQ.

Note that any proficiency tests other than those listed above (or at the link) are not recognized by CBS and will not be accepted.

Only allowed exemptions for proof of English proficiency: 

  • Scandinavian students
  • Students that have completed, or are undertaking, a university degree taught entirely in English
  • CEMS students
  • University language students, if the language is English
  • Students from the French-speaking part of Canada
Courses
Generally, spring semester courses are announced during October whereas fall semester courses are announced during April. Until then, you may be inspired by the course offerings from the previous corresponding spring or fall semester.
There are always a few changes in our course offerings from one year to the next, but the majority of the courses are usually repeated.

Courses offered to undergraduate exchange students are available at "Undergraduate courses", and courses offered to graduate exchange students are available at "Graduate courses".

Residence permit

  • Non-European students must obtain their residence permit before entering Denmark.The Danish Agency for International Recruitment and Integration (SIRI) has a service goal of 2 months to reach a decision from the date they receive a fully completed application. I.e. if the student submits an incomplete application, the timer resets and the students should again expect 2 months before a decision is reached. 
    CBS has no influence over Danish diplomatic missions or SIRI, and we cannot speed up the process for any student who applies late. Therefore, it is extremely important that non-European students apply for their residence permits immediately upon receipt of the application form that they will receive from us via e-mail.
  • Non-European students must pay two application fees in connection with the residence permit application: one fee to the Danish diplomatic mission where they submit their application (the amount due depends on the consulate/embassy in question) and one fee to SIRI in Copenhagen who will process the application. For more information about the fee to SIRI, please see www.newtodenmark.dk/fees.
  • EU / EEA / Swiss students should apply for their residence certificate upon arrival in Copenhagen. More information is e-mailed to the student prior to semester start.
  • Nordic students do not need a residence permit.
Introduction week

January 23 – 28, 2017, you must attend the daytime activities of the Introduction Week.

During this week you will be given important practical information. For instance, information about courses and exams, housing rules and regulations, as well as a tour around CBS campus.

Our Exchange Social Program Coordinators at esp.intoff@cbs.dk will e-mail you the program for the daytime activities. 

For prospective freemovers

Dear potential freemover. If you are a student of non-European nationality who does not attend a CBS partner university and wants to study for a short period on a non-degree basis at CBS, you can apply to come to CBS as a Freemover. Students coming from a university with which CBS has an exchange agreement will only be admitted under that agreement (i.e. upon nomination by their home university). Therefore, students from CBS' partners are not accepted as Freemovers. Only university students may apply as freemovers to CBS. 

EU, EEA and Swiss nationals will not be admitted as freemovers to CBS. We advise those students to apply as credit students instead, according to the information for Credit Students.

For further questions about applying as a credit student, please e-mail the electives office at valgfag.stu@cbs.dk.

Important dates

Event Spring semester Fall semester
Application deadline October 15 April 15
Introduction Week
(mandatory attendance)

January 23 - 27, 2017

August 28 - September 1, 2017
Semester start

February 1, 2017

September 4, 2017
Exams end Ordinary exams: June 2017

Retakes: August 2017
Ordinary exams: December 2017/January 2018 (only a few exams in January)

Retakes: January/February 2018
 Conditions

In some respects, freemovers are not given quite the same opportunities as exchange students, as we prioritize our exchange program because every single incoming exchange student generates an exchange spot for a CBS student who wants to go abroad - this is obviously not the case with freemovers. So we hope for your understanding that the following conditions apply to freemovers:

  1. By law, freemovers are required to pay tuition fees to study at CBS.


The fees for non-European nationals are as follows:
Enrollment for Bachelor/ undergraduate studies: EUR 9,500 per year (for one semester the cost is half of this)
Enrollment for Master / graduate studies: EUR 12,500 per year (for one semester the cost is half of this)
*A full year is 60 ECTS credits; one semester is 30 ECTS credits. The fee is a flat fee, as given above, and is not dependent upon the number of credits. 
 

  1. Copenhagen is an expensive city and affordable student housing is limited. Our exchange students (students nominated by our exchange partners) have first priority to CBS student housing so we cannot guarantee that we can help freemovers find a place to stay in Copenhagen. Only if we have available dorm rooms after the exchange students have been given a room, can we help freemovers. This means that you might have to find housing by yourself.
  2. We will not be able to sign any Erasmus documents for freemovers (learning agreement, arrival certificate etc) as freemovers are not considered Erasmus students at CBS.
  3. The exchange students have first priority to the courses so we will not be able to process your course requests before we have processed the course requests from the exchange students. This means that you may find that you will not be able to be signed up for the courses you want. 

Application procedure

Freemover applicants must apply by sending this application form via e-mail to receipt.intoff@cbs.dk. All  documents must be submitted to CBS by the deadline, including proof of English proficency (See: Important dates). 
The following documents must be attached to the e-mail when you send the application:

  • Freemover application form
  • Letter from home university stating credit transfer will be given for the courses taken at CBS. Please note: Only students who need 30 ECTS credits per semester will be accepted as a freemover. Students that need less than 30 ECTS credits cannot be granted permission to study at CBS.
  • Letter providing proof of current enrollment at home university.
  • Your CV/resumé in English
  • Scan (pdf or jpg) of your passport (photo page)
  • Copy of your most recent university transcript including an official explanation of the grading scale used for the transcript, to enable us to understand how well you have done in your exams.  
  • Valid proof of English proficiency. Please read carefully:

    Students who are enrolled for a university degree which is taught entirely in English do not need to provide us with further proof of English proficiency. Other students need to provide us with one of the following:

  1.  TOEFL iBT (minimum score 91)
  2.  IELTS (minimum score 6.5)
  3.  CPE (Certificate of Proficiency in English, University of Cambridge ESOL Examinations) (Level C2)
  4.  CAE (Certificate in Advanced English, University of Cambridge ESOL examinations) (Level C1)

In addition to the above-mentioned tests, we also accept the proficiency tests indicated in our English proficiency FAQ.

No other tests are accepted as valid proof of English proficiency and we do not make exceptions.

Courses
Generally, spring semester courses are announced during October whereas fall semester courses are announced during April. Until then, you may be inspired by the course offerings from the previous corresponding spring or fall semester.
There are always a few changes in our course offerings from one year to the next, but the majority of the courses are usually repeated.

Courses offered to undergraduate exchange students are available at "Undergraduate courses", and courses offered to graduate exchange students are available at "Graduate courses".

If the course lists are not available by the time you submit your application you can send us your course choices by filling out the freemover choice of courses form and sending it to us via email no later than the deadline. The form must be emailed to receipt.intoff@cbs.dk. We will process your application as soon as possible after having received it.
 

Residence permit
After we have assessed and accepted your application documents, we will send you an acceptance letter and residence permit application form. 

  • Non-European students must obtain their residence permit before entering Denmark.The Danish Agency for International Recruitment and Integration (SIRI) has a service goal of 2 months to reach a decision from the date they receive a fully completed application. I.e. if the student submits an incomplete application, the timer resets and the students should again expect 2 months before a decision is reached. 
    CBS has no influence over Danish diplomatic missions or SIRI, and we cannot speed up the process for any student who applies late. Therefore, it is extremely important that non-European students apply for their residence permits immediately upon receipt of the application form that they will receive from us via e-mail.
     
  • Non-European students must pay two application fees in connection with the residence permit application: one fee to the Danish diplomatic mission where they submit their application (the amount due depends on the consulate/embassy in question) and one fee to SIRI in Copenhagen who will process the application. For more information about the fee to SIRI, please see www.newtodenmark.dk/fees.

Cultural immersion

 Exchange social programme  
The Exchange Social Programme (ESP) is a unique social/cultural programme offered each semester to all the incoming Exchange Students at CBS. The ESP consists of two introduction weeks just before the semester begins, various activities during the semester, the Language Partner Programme (LPP) and a weekend trip to Berlin. The purpose of the programme is to ease your integration process, to help you build a social network and to introduce you to Danish culture, Copenhagen and CBS. 

INTRODUCTION WEEKS The two introduction weeks take place two weeks prior to the semester begins in the two last weeks of August for the fall semester and in the two last weeks of January for the spring semester. - Crash Course Week – The Crash Course Week is a social/cultural evening activity programme which takes place two weeks before the semester begins. The Crash Couse Week is the supplement to the Danish language course which is offered during the daytime; however, participation does not require that you also sign up for the language course. The Crash Course Week is a package deal and the events are therefore not available for separate purchase. The price for the Crash Course Week Social Package is 375 DKK. You can find an example of a previous programme here. For the spring semester 2017, the Danish Crash Course takes place January 16 - 20 2017. The price of the language course is DKK 1500 and attendance is optional. For information about enrollment, please see this Danish Crash Course information leaflet - Introduction Week – The Introduction Week is a social/cultural evening activity programme which takes place in the week before the semester begins. The Introduction Week is the supplement to the mandatory and free daytime activities (e.g. Campus Tour, Cultural Day and IT & Library presentation). The Introduction Week is a package deal and the events are therefore not available for separate purchase.  Introduction Week daytime activities program - fall 2016 to be announced: Introduction Week groups - fall 2016

SEMESTER ACTIVITIES Throughout the semester various cultural-, business-, social- and sport activities will be arranged for you. These activities are free of charge. Some of the activities might have limited seats and tickets are therefore given out after the first-come, first-served principle. The number of activities during a semester varies, but usually there are at least two activities per month.

BERLIN TRIP With its many historical buildings, lively culture and energetic atmosphere, the German capital is one of Europe’s most fascinating cities! On this three-day trip you will get the opportunity to experience many of the most popular sights in the city such as the TV tower, the Brandenburger Tor, the Berlin Wall and the Sachsenhausen Memorial. The Berlin Trip takes place on a weekend during the semester. The price for the Berlin Trip is 1.500 DKK. You can find an example of a previous trip in this pdf file. 

HOW TO PURCHASE The two introduction weeks and the Berlin Trip are fee-based and can only be purchased from the CBS Webshop from around one month prior to the semester start until the beginning of the two introduction weeks.

COMMUNICATION/PROMOTION You will receive the first e-mail from the ESP approximately two months before the semester begins. This email will briefly introduce you to the program, invite you to join the official CBS Exchange Students’ Facebook group and inform you on when you will receive more information.  You will receive another email approximately one month before the semester begins with the complete program in a PDF file and information on how to purchase. You will every month during the semester receive a newsletter with invitations to the semester activities taking place in the given month. The newsletter also includes recommendations of events and sights in Copenhagen, which you can explore on you own. 

EXTERNAL PARTNERS To make your integration as smooth as possible, the ESP has established cooperation with various external partners who among other things provide free SIM-cards, cheap bicycles and an exclusive fitness-center deal. QUESTIONS If you have any questions regarding the ESP you are more than welcome to contact the ESP Coordinators at esp.intoff@cbs.dk.
Buddy programme

At Copenhagen Business School we have a "Buddy Programme" system where each exchange student will be assigned a CBS "Buddy", who will help in getting through the first few weeks in the new surroundings. "Buddies" are CBS students who volunteer to help one or more of our international students.
What does it mean to have a Buddy? It means getting help with those first necessary, but sometimes confusing, things that need to be done right away - before you are used to your new surroundings: being picked up in the airport, help with registration at the National Registry, advice on shopping, post offices and other practical matters.
Prior to departure, each student will receive an email with the name and contact information of the Buddy. It is important that the international student gets in touch with their CBS Buddy to provide him/her with information about arrival time and place (flight number, if applicable).
Throughout the semester various activities are planned for the international students and their Buddies.

Frequently Asked Questions: The Buddy Programme

Do I have to make a separate application for the Buddy Programme?
No, you are already signed up for a Buddy if you chose the option in the drop down menu in your CBS application. You can change the sign-up status until November 15 / June 15.  Please submit your arrival details as soon as you have them by clicking here.

When will I know who my buddy is?
In late July / late December, information on Buddies will be sent to your CBS email account. Please make sure that you have access to this email account over the summer and Christmas holidays, since we will be sending the Buddy information and other important information as well.

Last accepted arrival date in Copenhagen?
Arrivals later than the beginning of the mandatory introduction programme cannot be accepted. If you have problems meeting these requirements, please contact the relevant international programme coordinator:

    Undergraduate students -  undergrad.intoff@cbs.dk or
    Graduate students -  grad.intoff@cbs.dk.

Who should I contact regarding my arrival time in Copenhagen?
You should send your arrival information to the following persons no later than 5 August for the autumn semester and no later than 5 January for the spring semester:

  •     The Buddy Programme Coordinators (using the arrival form)
  •     Your CBS Buddy
  •     If you have private housing, your landlord or landlady.


Please include information on your flight number (or train), which company you are travelling with and the date and time of your arrival.

Will there be someone to meet me when I arrive?
Yes, if you arrive right before or during the two introduction weeks. You have to contact your CBS Buddy prior to your arrival so he/she will meet you at the airport (or train station) and help you find your residence in Denmark. In case of any problems, please contact the International Office at (+45) 3815 3006. Please keep in mind that the International Office is only open during normal office hours, namely Monday, Tuesday, Wednesday, and Thursday from 9.30 to 12:00 and 13:00 to 15.00. Friday open from 9.30 to 12.00. Saturdays and Sundays - closed.

Will my CBS Buddy contact me before my departure?
Prior to your arrival, YOU should contact your CBS Buddy to let him/her know when you will arrive in Copenhagen. If you have not been able get in touch with your Buddy one week before your expected date of departure, please contact the CBS Buddy Programme Coordinators.

Additional questions?
Please feel free to email us at buddy.intoff@cbs.dk and we will get back to you as soon as possible.
We look forward to seeing you in Denmark!
Sincerely,
CBS Buddy Programme Coordinators

Learn Danish

Danish Crash Course:

You have the option of enrolling in the Danish Crash Course, which is a one week intensive beginner’s language course. It takes place during the Social Week and attendance is optional. Please find here information about registration and payment

Semester Danish language course:

If you wish to learn Danish during your semester in Denmark for free but without using ECTS, you are welcome to enroll in the classes offered by IA sprog at CBS. Please find further information about the course here

Language partner programme:

The Language Partner Programme (LPP) is a reciprocal, extra-curricular language programme offered to all CBS students. The applicants are paired up based on the languages they wish to learn or improve, and on the one to teach in return. It is up to each language partner pair to decide how to arrange the study process and how often to meet. Participation in the programme is free of charge and the students can benefit regardless of their language level. Want more information about the LPP? Go to their facebook page!

Job in Denmark
A student residence permit gives you the possibility to work a maximium of 20 hours per week. You are welcome to apply for job offers at our career gate
Student organizations
Take the opportunity to blend among Danes by becoming a part of a student organization

 

 

The page was last edited by: The International Office // 12/06/2016

Contact us

Phone: (+45) 3815 3006
Office hours: Monday-Thursday 9:30-12:00 & 13:00-15:00, Friday 9:30-12:00